What Is Involved in a Vendor Management System (VMS) Deployment?
Deploying a Vendor Management System (VMS) is a big step for companies aiming to streamline their contingent workforce programs. A VMS can help improve efficiency, compliance, and provide valuable data insights. But let’s be honest – the process isn’t always straightforward.
So, what’s the typical route to deployment? Companies usually have a few options:
- Partnering with a Managed Services Provider (MSP): The MSP takes the lead, handling both the technology and ongoing management.
- Managing It Internally: Your internal team handles the deployment (though it can be a bit of a juggling act).
- Working with a Systems Integration or Consulting Firm: This is where expert help comes in to manage the technical and operational complexities.
In this article, we’ll dive into:
- The most common challenges companies face when deploying a VMS
- Why partnering with experts can make all the difference
- How Monument Consulting can support you throughout the process
Common Challenges in VMS Deployment
There’s no avoiding the fact that deploying a VMS is a complex project, and most companies hit a few bumps along the way. Here are two challenges that we see most frequently:
Lack of Specialized Expertise
A successful VMS deployment requires a mix of skills, including:
- Understanding contingent workforce processes
- Navigating legal and compliance requirements
- Knowledge of various VMS platforms and integrations
The problem is, many companies don’t have these experts on staff—or they’re stretched too thin to dedicate time to the project.
Limited Internal Resources
VMS implementations take time and focus. Your team might need to dedicate several weeks (or even months) to configure the system, migrate data, and train users. For most companies, this is a lot to take on, especially with other priorities in the mix.
Why Partner with Experts for a VMS Deployment?
Remember that you don’t have to go it alone. Many companies choose to work with a consulting or systems integration firm to avoid these pitfalls. Here’s why this could be the smartest move for your VMS deployment:
Access to Subject Matter Experts (SMEs)
When you partner with a firm like Monument Consulting, you get a team of experts who specialize in:
- VMS configuration and optimization
- Data migration and validation
- Designing integrations that work seamlessly with your existing systems
- Navigating compliance and regulatory requirements
These experts know exactly how to tackle challenges that arise and can customize the deployment to fit your needs.
Faster, More Efficient Implementation
No one wants their VMS deployment to drag on. Working with a team of experts means your project moves forward faster, with fewer roadblocks. This minimizes downtime and disruption for your business.
Scalable Solutions for Complex Deployments
If your deployment involves multiple regions or countries, things get even more complicated. Experts who have handled large-scale, global VMS rollouts can design solutions that scale with your business—without the headaches.
Monument Consulting: Your Trusted Partner for VMS Deployment
Because of our early focus on systems integration services and our inherent consultative nature, Monument Consulting has now become the most technical MSP and Contingent Workforce consultancy in the space. We’ve been helping organizations like yours deploy and manage VMS platforms for years. Here’s why we stand out:
1. Certified Expertise Across Leading VMS Platforms
We’re certified in all the top VMS platforms and work closely with their teams to stay on top of the latest updates and best practices. That means we bring cutting-edge knowledge to every deployment.
2. Proven Track Record of Success
We’re often brought in by VMS providers for their most complex and global projects. From intricate integrations to multi-country deployments, we’ve seen it all—and we know how to make it work.
3. Technical Support That Actually Helps
Our technical support team resolves over 97% of help tickets in-house, which means fewer delays and quicker resolutions for our clients. We’re so confident in our support system that even clients running their VMS internally come to us for assistance.
4. Flexible and Agile Service Delivery
We know that every client is unique, so we’re flexible when it comes to how we engage. Our team can scale up or down quickly to match the needs of your project, no matter how big or small.
Why Choose Monument Consulting for Your VMS Deployment?
When you partner with Monument Consulting, you get more than just a VMS deployment. You get:
- Tailored system configuration designed for your business.
- Expert integration design that ensures seamless data flow.
- Ongoing compliance support to navigate the complexities of global workforce management.
- A consultative partnership focused on driving measurable success.
Frequently Asked Questions (FAQs)
What is a Vendor Management System (VMS)?
A VMS is a software platform that helps manage contingent workforce programs by automating processes like procurement, compliance, and reporting.
How long does it take to deploy a VMS?
The timeline depends on the complexity of your project, but a typical VMS deployment can take anywhere from a few weeks to several months.
Why do organizations partner with experts for VMS deployment?
Working with experts helps ensure faster, more efficient deployments. Experts bring specialized knowledge that minimizes mistakes and accelerates the process, particularly for global or complex deployments.
Ready to Transform Your Workforce Program?
Deploying a Vendor Management System doesn’t have to be overwhelming. With the right partner by your side, the process becomes faster, smoother, and more effective. At Monument Consulting, we’re here to help you every step of the way.
Contact us today to learn how we can help you achieve a successful VMS deployment.